IX - Policy Statements
Alcoholic
Beverages
| Drug Policy | Hazing Policy
Student
Health Records | Personal
Computer Program
Clarkson Information Systems Acceptable
Use Policy
Computer Software Policy
| I.D. Cards
Access to and
Privacy of Student Records
Fraternity-Sorority
Policy | Student Use
of Motor Vehicles
Sexual
Harassment Policy | Athletic Philosophy
| Athletic Policy
Use
of University Property | Use
of University Facilities |Distribution
of Information to the University Community
Cultural Diversity Policy | International
Student Policy
Students with Disabilities
Policy | Smoking Policy
Firearms on
Campus | Financial Clearance and Assistance|
Financial Aid Eligibility Certification
| Refund Policy
Disbursement
of Title IV Excess Credits
Equal
Opportunity Policy |
Crime Statistic
Reporting
Table
of Contents
Introduction: Clarkson has a long-standing commitment to maintaining safe working and living conditions for everyone in the academic community. Clarkson University expects faculty, staff, students, and guests to comply with local, state, and federal laws and this policy with regard to sale, serving, possession, and consumption of alcohol. This policy is designed to comply with the Drug Free Schools and Communities Act. Therefore, the University will annually distribute in writing to each member of the academic community 1) This policy (which includes a review of possible sanctions and a description of pertinent laws), 2) A description of health risks associated with alcohol abuse, and 3) A description of counseling services for employees and students.
This policy is ultimately designed to provide an educational framework that facilitates the development of a responsible strategy of alcohol use for each member of the academic community. Abstinence is always considered a responsible strategy. Those members of the academic community who choose to consume alcoholic beverages are expected to do so in moderation and within the guidelines of this policy. Violators to this policy are subject to University action described in the SANCTIONS section of the policy.
- On Campus Private Use: Only those
individuals 21 years of age and older are afforded the
privilege of possessing and/or consuming alcoholic beverages within
the privacy of residence hall rooms or apartments.
Individuals are responsible for their actions while under
the influence of alcohol. Being under the influence of
alcoholic beverages is not a valid excuse for exhibiting
behavior considered to be in violation of the Code
of Student Conduct. Such individuals will be held accountable
for their behavior. In addition to any disciplinary
sanction that may be appropriate, individuals found
to be in violation of the Code of Student Conduct while
under the influence of alcoholic beverages are subject
to referral to the Counseling Center for an alcohol
evaluation. Those 21 years of age and older may also
have the privilege of possessing and consuming alcoholic
beverages revoked.
Possession and consumption of alcoholic beverages by individuals under the age of 21 is a violation of this policy and New York State Law. Violators are subject to disciplinary sanction and parental notification.
Serving alcoholic beverages to individuals under the age of 21 is a misdemeanor CRIME. Serving alcoholic beverages to individuals under the age of 21 is a violation of this policy and is a crime under New York State Law. First-time violators are subject to the confiscation of all alcoholic beverages in their possession and will be referred to the Office of Campus Safety and Security. - On Campus, Public Use:
Individuals 21 years of age and older are afforded the
privilege of possessing and/or consuming alcoholic beverages
in public at events registered with and approved by the
Alcohol Review Committee (ARC) ONLY. Indoor public
areas are defined as any common area outside a residence
hall room, apartment, or office (i.e. hallways, stairwells,
floor lounges, etc.). All rooms, lounges, etc. that are
available for reservation through the University Room
Reservation Coordinator are also considered public. In
addition, ALL outdoor areas and grounds of the University
are considered public.
Public possession and consumption of alcoholic beverages by individuals under the age of 21 is a violation of this policy and New York State Law. Public possession and consumption of alcoholic beverages, including kegs, by individuals 21 years of age and older without ARC approval is a violation of this policy. Violators are subject to disciplinary sanction.
Public serving of alcoholic beverages is only permitted at events registered with the ARC. Event planners should carefully examine the reasons for serving alcohol. These reasons should be incidental to the purpose for having the event. Events must have a designated chair who has the overall responsibility for the event. The event chair is also responsible for registering the event with the ARC by submitting the ARC REGISTRATION FORM. Recognized groups may host an event, but must also designate a chair having the overall responsibility for the event.
The method for serving alcoholic beverages at the event must be outlined in detail, including a responsible effective means of ID check. A "self-service" bar is not appropriate for an event that includes any underage guests. All event planners are encouraged to consider employing the food service vendor as the server of alcoholic beverages. Events where kegs are served must be catered by the University's food service vendor.
Nonalcoholic beverages and food must be conspicuously available at all events. Event chairs are responsible to reserve the event location through the University Room Reservation Coordinator.
Event chairs and recognized groups hosting the event are responsible for the behavior of all guests at the event. Excessive cleaning or damage repair will be billed as necessary. The individuals responsible will also be referred to the Office of Campus Safety and Security. This referral could result in processing a violation of the Code of Student Conduct as outlined in this booklet. If individuals are not identified, event chairs and/or recognized groups hosting the event will be held accountable for inappropriate behavior displayed by guests. This could result in a referral to the Office of Campus Safety and Security for processing of a violation of the Code of Student Conduct and/or loss of ARC registration privileges.
The right of guests to abstain from consuming alcoholic beverages should be respected. Guests should not be pressured into drinking alcoholic beverages. Guests who choose to consume alcoholic beverages will be held accountable for their behavior. It is expected that guests will practice legal, low-risk behaviors which do not result in harm to themselves or others.
Using fraudulent means to obtain alcoholic beverages is a violation of this policy and New York State Law. The presentation of any written or oral evidence which is false, fraudulent, or not a person's own in order to obtain an alcoholic beverage is prohibited. Violators will be referred to the Office of Campus Safety and Security.
Only the vendor currently contracting with the University for food service is authorized to sell alcoholic beverages consistent with New York State Law and this policy. It is a violation of this policy for all others to sell alcoholic beverages on the campus. This includes requiring a "cover charge" for admission to an event at which alcoholic beverages are being served. It also includes "passing the hat" or any such contribution. It is a violation of New York State Law to sell alcoholic beverages without authorization of the Alcohol Beverage Control agency. Violators will be referred to the Office of Campus Safety and Security. - Off Campus: It is a violation of New
York State Law for individuals under the age of 21 to
consume alcoholic beverages. It is a crime in New York
State to serve or sell alcoholic beverages to someone
under the age of 21 and for an individual under the age
of 21 to use fraudulent means to obtain alcoholic beverages.
Individuals should realize that student status does
not make one immune from the consequences of violating
the law off campus. Members of the academic community
are referred to the section entitled "Pertinent
Law" for an elaboration of laws related to alcohol
use.
Those convicted of a crime for selling, serving, or using fraudulent means to obtain alcohol are subject to disciplinary follow up and sanction by the University.
Individuals arrested or requiring medical attention while under the influence of alcohol are subject to referral to Counseling Services for an alcohol evaluation. - Sanctions:
All members of the academic community are expected to
comply with this policy. Employee violators of this policy
are subject to referral to their supervisor and/or the
Office of Human Resources. Guest violators are subject
to removal from the campus and/or referral for prosecution.
Student violators, when referred to the Office of Campus
Safety, are subject to the following:
- Disciplinary Reprimand
- Disciplinary Probation
- Disciplinary Suspension
- Disciplinary Expulsion
- Referral for Prosecution
- Pertinent Laws:
New York State Penal Law
Unlawfully dealing with a child in the first degree.A person is guilty of unlawfully dealing with a child in the first degree when, he gives or sells or causes to be given or sold any alcoholic beverage to a person less than twenty-one years old. Unlawfully dealing with a child in the first degree is a class A misdemeanor.
Alcoholic Beverage Control Law
Prohibited sales: No person shall sell, deliver or give away or cause or permit or procure to be sold, delivered or given away any alcoholic beverage to:- Any person, actually or apparently, under the age of twenty-one years;
- Any visibly intoxicated person.
Offense for one under twenty-one years to purchase or attempt to purchase an alcoholic beverage through fraudulent means.- a) No person under the age of twenty-one years shall
present or offer to any licensee under this chapter,
or to the agent or employee of such licensee, any written
evidence of age which is false, fraudulent or not actually
his own for the purpose of purchasing or attempting
to purchase any alcoholic beverage.
b) A person violating the provisions of this subdivision is guilty of a violation punishable by a fine of not more than one hundred dollars, and/or appropriate community service not to exceed thirty hours, and/or completion of an alcohol awareness program.
- The court may suspend a violator's driver's license
to drive a motor vehicle for ninety days, if it is
found that it was a New York state driver's license
which was the written evidence of age for the illegal
purchase.
New York State Motor Vehicle and Traffic Law
False statements, alteration of records or substitution in connection with any examination. Any person knowingly making a false statement … in application for a license … or make material alteration in a certificate of … license, or unlawfully use a validating device on such certificate of … license form shall be guilty of a misdemeanor.
Top
- Clarkson University and the individuals within it are subject to federal and state law. The University must recognize the legitimate responsibilities of law enforcement agencies. Therefore, Clarkson cannot condone any illegal act involving possession, manufacture, use, or sale of controlled substances (drugs) on its campus. Any violation of applicable law in the sale, use or possession of a controlled substance will result in disciplinary action by the University and/or prosecution by local, state or federal authorities. Further, a referral for a drug evaluation may result from one's actions associated with the sale, use or possession of a controlled substance.
- It is recognized that students who have used or are using controlled substances may need and wish to seek counseling. Counseling staff members are available for such help. Conferences with these persons will be treated confidentially.
Clarkson University will not tolerate any individual, organization, or sports team that permits or participates in hazing or any other practice detrimental to the physical safety, mental health, or human dignity of the individual.
Any individual, organization, or sports team authorizing any action or situation that recklessly or intentionally endangers mental or physical health, which includes but is not limited to the forced consumption of liquor, drugs, or any other substances; creation of excessive fatigue; morally degrading or humiliating games; engaging in public stunts and buffoonery for the purpose of initiation into or affiliation with any organization or sports team, shall be subject to University disciplinary action, in addition to any other legal penalty pursuant to the penal law or any other law to which a violator or organization may be subject. University disciplinary action in the case of a student may result in his or her reprimand, suspension, or expulsion; and in the case of an organization, rescission of permission for that organization to operate on campus property.
A copy of such rules and regulations are available to all students enrolled at Clarkson University and shall be deemed to be part of the by-laws of any and all organizations operating at Clarkson, and Clarkson shall review annually such by-laws with individuals associated with such organizations.
A Medical History and Examination Report, an Immunization Report, and a Meningitis Response Form are required to be on file at the Student Health Center prior to registration. New York State law requires college students to be immunized against measles, mumps and rubella.
If a student does not comply and is not exempt for medical or religious reasons, the University is compelled by state law to deny that student further attendance. No New York State student may attend in excess of thirty days without certification. No out-of-state or foreign student may attend in excess of forty-five days without certification.
All students enrolled for credit must have proof of health insurance at time of registration or purchase an insurance policy through the University's contracted carrier. A sickness and accident plan is available to all students through the University at group rates. If a student is covered under a family health insurance plan, this may be substituted for the University's plan. A student must indicate coverage on the appropriate form or he or she will be automatically enrolled in Clarkson's plan and charged accordingly.
IX-E PERSONAL COMPUTER PROGRAM
Each incoming undergraduate student is strongly encouraged to bring a personal computer to Clarkson or to buy one from the University. Under the auspices of the Office of Information Technology (OIT), the computers of students residing on campus are connected to the University's network. To minimize the impact of viruses, all PCs that connect to the University network are required to be registered, to be running Windows Update and to be running Symantec Anti-Virus Corporate edition. Symantec Anti-Virus Corporate edition is provided free of charge to all students. Likewise, registration is required for other network devices such as routers, video games, etc. The registration and anti-virus program is designed to provide a reliable network for academic work. Clarkson University treats cases of copyright infringement, to include copying, possessing, sharing or distributing copyrighted works without permission, as theft. Copyrighted works include most music, movies and software. Violators are subject to loss of network privileges, fines, and referral to the Dean of Students for disciplinary action. The Clarkson University Acceptable Use Policy below provides additional details of the terms and requirements of using Clarkson University computing services and facilities.
IX-F CLARKSON UNIVERSITY INFORMATION SYSTEMS ACCEPTABLE USE POLICY
- Definitions
- University: Clarkson University
at Potsdam, New York.
- University community: faculty, staff, and students of the University, whether or not compensated for their services; persons performing research or engaging in work or study utilizing University resources or facilities; and other persons allowed access or uses of University resources or facilities.
- University Resources: facilities, library resources, equipment, funds, personnel, and other resources belonging to or supplied by the University.
- User: a person expressly authorized to use University information technology resources and associated services provided by the University.
- University Property: includes,
but shall not be limited to, the following:
- The name, CLARKSON UNIVERSITY, all derivatives thereof and all logos, trademarks and trade names incident to the business and activities of the University.
- All University information technology resources, library holdings, telephone and communication systems.
- University: Clarkson University
at Potsdam, New York.
- General Use Policy for Information
Technology Resources
Information technology resources are those facilities, technologies, and information resources required to accomplish information processing, storage, and communications, whether individually controlled, or shared, stand alone or networked. Included in this definition are all classroom technologies, and computing and electronic communication devices and services.
Any member of the University community may use the University's information technology resources in support of instructional, research, and service missions sanctioned by the University. Access to these resources is granted to each individual for a specific purpose. Proper use of the resources must be consistent with that purpose. In particular, instructional access is granted for work done by officially registered students in support of a recognized course of study. Research access is granted for work approved by an authorized official of a University department.
By using University-supplied information technology resources and associated facilities, individuals and other entities agree to abide by all policies and procedures adopted by Clarkson University as well as all current federal state and local laws. These include University policies and procedures against harassment, plagiarism, and unethical conduct; as well as local, state, and federal laws prohibiting theft, intellectual property and copyright infringement.
The University reserves the right to restrict the use of its information resources and facilities, and to limit access to its computers systems and networks when faced with evidence of violations of University policies or standards, of contractual obligations or of federal or state laws. The University also reserves the right to remove or limit access to material posted on or transmitted by its computers and network facilities. - Acceptable Use Guidelines for Computer
and Network Facilities
The University strives to provide fair and distributed access to information technology (i.e., computer and network) facilities for a large number of users. The acceptable use guidelines which follow apply equally to all types of electronic information services, including electronic mail (e-mail) and electronic news groups, provided on Clarkson's computer and network facilities. Everyone using University information technology resources is responsible for following guidelines which characterize acceptable use.
- Clarkson supports the principles of academic freedom and free inquiry and expression in the online environment as well as in the classroom. This freedom must however be balanced with the responsibility not to infringe on other rights of individuals.
- Acceptable use of shared information technology facilities follows the same standards of common sense, courtesy, and restraint that govern the use of other public facilities. Clarkson regulations IX-L Sexual Harassment Policy and IX-R Cultural Diversity Policy also apply to the online environment. Acceptable use requires users to be ethical and respectful of the rights of others and of the diversity of the University community, and to maintain a climate which does not interfere with the studies, work or living environment of any members of the Clarkson community.
- Acceptable use of information facilities respects individuals' rights to privacy and to freedom from threats, intimidation, harassment and unwarranted annoyance.
- Acceptable use includes the right of individuals to access and save any legal files on the internet. It is not acceptable to display and print potentially offensive material in public computer labs where others cannot avoid seeing these files. Such material should be viewed in a private location. Material which is potentially offensive to others should not be publicly displayed without an academic reason.
- Acceptable use standards require everyone to take prudent and reasonable steps to prevent unauthorized access. Access authorization relies on user identification and password for each user. The user-ID forms the basis for mechanisms which are designed to establish ownership and responsibility for computing resources and use. Acceptable use respects these identification and security mechanisms.
- Acceptable use requires that all users refrain from any illegal and improper intrusions into the accounts of others and/or into any University information technology resources and systems.
- Acceptable use requires that all users recognize and honor the intellectual property rights of others.
- Acceptable use of information facilities respects University regulations, contracts with University suppliers, and all local, state, and federal laws. Software theft, also known as software piracy, is a topic of much concern. Acceptable use of software respects all associated license and/or purchase agreements; if you have not met the conditions of such an agreement for a given software package, do not copy the package for your use.
- Acceptable use of all off-campus network connections, i.e., use of the Internet, respects the University's network access contracts which impose strict requirements. In general, off-campus network use must be for education or research. The University's access contracts prohibit commercial activities such as advertising. They also require all users to promote efficient use of the network to minimize and avoid, if possible, congestion of the network which interferes with the work of others.
- Acceptable use of information technology resources
requires that all users refrain from acts that waste
resources and prevent others from having broad access
to University computers and resources.
- Enforcement
When instances of unacceptable use comes to its attention, the University will investigate them and may take action to prevent their further occurrence. During an investigation, the University reserves the right to copy and examine any files or information resident on University systems allegedly related to improper use, including the contents of electronic mailboxes. Investigations that discover improper use may cause the University's authorized investigators to:- limit the access of those found using facilities or services improperly;
- disclose information found during the investigation to other University authorities;
- begin discipline actions a prescribed by University policies and procedures;
- install automatic measures to limit improper use
- E-Mail: Notes on Use, Content, and
Confidentiality
Access to and the responsible use of modern information resources are essential to the pursuit and achievement of excellence at Clarkson University. The University encourages appropriate use of e-mail (electronic mail) to enhance productivity through the efficient exchange of information in furtherance of the University's mission of research, instruction and public service. Use of e-mail should be consistent with this mission and this policy and guidelines based on common sense, common decency, and civility applied to the network computing environment.
The University's computer and network support staff makes every reasonable attempt possible to maintain the confidentiality of e-mail correspondence. However, a large and diverse collection of software and hardware components is required to provide e-mail service on the University's network-connected computers. The interactions among these e-mail components is complex, and, from time to time, flaws appear which, until identified and corrected, could result in a loss of confidentiality for some e-mail communications. In recognition of these infrequent, but real, problems with e-mail operations, please note the following message which appears when you log in on University computing systems:
"E-mail systems are a non-confidential medium, and as such, Clarkson's e-mail systems should not be used to convey confidential or sensitive information."
Accordingly, when making the decision to store an electronic message, you should consider the impact on yourself and the University if the message is ultimately disclosed or released to other parties.
- Information Security: An Additional
Note of Caution
As a user of the various computing systems maintained and operated by the University, you should be aware of the limited security of these systems and of information stored there. Clarkson University systems serve a variety of academic users and are intentionally open systems to make access and operation easy for users. Security for each computer system is essentially user-controlled by means of access passwords and guarding features. These security methods provide for orderly operation of each computer, but place the responsibility for security upon you, the user.
You should realize that unauthorized access to information is possible through malicious mischief, particularly if you are careless about protection of your passwords and the use of system security features. You should be careful about storing or processing sensitive information; the University cannot guarantee the protection from unauthorized access. - Electronic Publishing Policy (World
Wide Web Pages)
The University recognizes the value and potential of publishing on the Internet (typically on World Wide Web pages) and encourages students, staff, and faculty to publish electronic information. Any department, organization, class, or individual student or faculty member may publish Web pages in support of the mission of the University. In support of the mission of the University it is necessary to establish policy guidelines regarding the use of University facilities, equipment, information, resources, and personnel.
The objectives of this Policy are to:
- encourage the full and free exchange and expression of creative and/or scholarly ideas within the context of the mission of the University and applicable laws and regulations;
- maintain and enhance the reputation of the University;
- promote the transmission of knowledge, the pursuit of truth, the development of students, free inquiry and free expression;
- promote the public good;
- enhance opportunities for cooperation and productive interaction with persons who may visit WWW sites served by the University;
- ensure that the physical limits and demands on the network and electronic resources of the University are protected.
- WWW Policy
Under the auspices of the Educational Resource Center (ERC) students, faculty and staff are allowed access to the WWW. All University information technology resources and facilities of the University shall be used solely for University academic, instructional, research, or administrative purposes. Any unauthorized, illegitimate, or illegal use of University information technology resources or facilities is a violation of University policy.
Uses of University information technology facilities for access to the WWW for purposes other than those specified above are illegitimate. In addition, illegitimate use includes:- Use for any illegal purpose;
- Any use that creates a hazardous or dangerous condition posing a threat to persons or property.
- Use that infringes on the rights or freedoms of members of the academic community or which disrupts or obstructs the institutional mission;
- Any unauthorized loan or rental of University property;
- Publishing without permission copyrighted text, photos, graphic images, or sound recordings;
- Violation of existing federal laws regarding copyright, trademarks, and intellectual property.
- Copyright Law and WWW Materials
Copyright laws apply to electronic publishing as well as print publishing. Users may not place any materials owned by others (i.e., copyrighted works) on Web pages or in any form of electronic communication without the express permission of the copyright owner. Users must advise the Educational Resources Center if the user has permission to post copyrighted material. A user who intends to or has secured copyright protection for published material should include the name of the user, the date, the word "copyright," and the copyright symbol (©) on the material. - Electronic Publishing Guidelines
- Each user is responsible for the page(s) published and the pages to which they directly link.
- The name and e-mail address of the page owner must appear on all published pages.
- Student personal home pages must not imply that the author represents the University in any official capacity.
- Users should assume that materials (including pictures) found on the WWW are copyrighted unless a disclaimer or waiver is expressly stated. If a user wishes to display a copyrighted picture that is already on the WWW, the user should create a remote link to the material.
- Special care should be taken in the use of materials licensed to Clarkson by their owner. Unless otherwise stated, these materials are restricted to use within Clarkson. Under no circumstances should such materials be redistributed.
- Do not place any pictures or videos of people on the Web page without the permission of the subjects in the picture or video. Use without permission may be a violation of or invasion of a right to privacy.
- Campus information technology facilities should not be used to communicate information which is of an abusive, obscene, hostile, harassing, or discriminatory nature.
- Refer to WWW Publishing Guidelines. However, these guidelines are not the law. Reference is specifically directed to the U.S. Code and other applicable law.
- Pertinent Laws
The user of University facilities or property for access to the WWW is responsible for being familiar with applicable federal law in relation to the use of copyrighted property, trademarks, or other incidents of intellectual property. The user is directed to the following sources and sites which allow review of the applicable statutes and case law:- Copyright Law of the United States — U.S. Code 17 USC 101 and following.
- Cornell Law School Legal Info. Inst.
- IFLA
- Violation of World Wide Web Policy
Clarkson University reserves the right to remove pages from its servers if it is called to the attention of University officials that the pages are actually or potentially in violation of any state or federal law or rule or regulation.
Clarkson University reserves the right to remove pages if it is called to the attention of University officials that a page is in violation of any rule or regulation of Clarkson University.
Users objecting to such action by University officials may avail themselves of Grievance Procedures established by the existing rules and regulations of the University.
- Applicability of Clarkson Rules and
Regulations
Violations of this policy may result in disciplinary action pursuant to the established procedures of the University. - Publishing Guidelines
The following items are required:- Each personal Web page publisher is responsible for the page(s) they publish and the pages to which they directly link. This includes designing, writing, avoiding copyright violations, and keeping information up-to-date.
- The name and e-mail address of the page owner must appear on all published pages.
- The date of the last update must appear on each such page.
- A views and opinion disclaimer must appear on all personal home pages.
- Student personal home pages must not imply that the author has official representation of the University.
- All copyright laws must be obeyed.
- Personal Web pages must be constructed so that they are not wasteful of the University resources. Disk space limitation(s) will be enforced as per the University Quota Policy for all student and faculty accounts.
- Personal Web pages must follow the Acceptable
Use Guidelines for Computer and Network facilities
as they relate to academic freedom and concomitant
responsibilities not to infringe on the rights of
others in the pursuit thereof.
The following items are recommended: - It is strongly recommended to include a link at the bottom of personal home pages that allow the user to return to the personal page master page. Example: My Homepage
- You are encouraged to
consult html style guides which are readily available
throughout the Web.
- Definitions
- Direct link: a link that requires only one traversal or one hop between two pages
- HTML: Hyper-Text Markup Language
- Link: A one-way hypermedia connection between information on the Web
- Publisher: Person responsible for publishing/updating the information on a Web page
- Personal Page: A Web page for an individual student, faculty, or staff member
IX-G
COMPUTER SOFTWARE POLICY
The purpose of the software policy is to clarify the rights and responsibilities of all parties concerned with development of software and its documentation. This policy is established to encourage the production and sharing of software products within the Clarkson community.
- Any member of the Clarkson community — faculty, administration, staff, and students — who has developed software is free to publish and/or market such software as he or she sees fit, provided that Clarkson has not commissioned the software to be developed and directly paid for its development. In case Clarkson contributed to the development of software and/or documentation that was not commissioned by Clarkson, and in the event software is marketed, the author(s) should determine how Clarkson would be compensated for its contribution.
- Clarkson is willing to consider assisting software developers in marketing activities. Toward this end the Computer Software Committee, appointed by the president, has the responsibility to determine if it is
appropriate for Clarkson to participate in the marketing of a product brought to the committee for its consideration. If the committee feels it is appropriate for Clarkson to market the product, it will then determine the extent to which the University should participate in the marketing effort. The Computer Software Committee will negotiate with the author(s) on such matters as:
- Clarkson's participation in the marketing
- external fee level
- copyright procedures
- reimbursement for the production and marketing expenses
- income division
- naming the product
- If software commissioned by Clarkson is under consideration for marketing, the Computer Software Committee must be consulted before any marketing is accomplished.
- The Division of Research must be consulted if software is developed with funds provided by external contracts and grants. Such software must be treated in keeping with the terms of the contract or grant.
- Clarkson University shall receive a royalty-free license for internal use of any software product developed by its employees. The same privilege is expected for products developed by its students.
- Software products developed at Clarkson shall be identified with the University in some manner.
- Decisions of the Computer Software Committee can be appealed by submitting requests to the president.
IX-H I.D. CARDS AND ACCESS
All Clarkson University students must have a valid Clarkson University I.D. card. The Clarkson University I.D. also
serves as the access card to the residence halls. Clarkson University residence halls doors are on a 24 hour card
access by valid cards. Lost or stolen cards should be reported immediately to Campus Safety & Security. There
will be a replacement charge for lost I.D. cards. Misuse or tampering with this card will result in disciplinary action.
IX-I ACCESS TO AND PRIVACY OF STUDENT RECORDS
- General Statement
Clarkson University has the responsibility for effectively supervising access to and/or release of official data/information about its students. Certain items of information about individual students are fundamental to the educational process and must be recorded. Such information concerning students must be used only for clearly defined purposes, must be safeguarded and controlled to avoid violations of personal privacy, and must be appropriately disposed of when the justification for its collection and retention no longer exists.
In this regard Clarkson is committed to protecting the right of privacy of all students in their education records. Access to and release of such records is restricted to the student concerned, to officials within the University, to parties seeking information in connection with a student's application for or receipt of financial aid, to a court of competent jurisdiction, and as otherwise permitted or required by law.
Upon receipt of a Student Information Release Authorization signed by the student, information may also be released to specified persons with the student's consent. At the discretion of the Director of Student Administrative Services, such information can also be provided to a parent if the student is claimed as a dependent on the current Federal Income Tax Return and the University is provided with proof that this is the case.
- Access
Education record information collected and maintained by the University identifiable with an individual student will be made available for inspection and review at the written request of the student subject to certain exceptions as specified later in this policy.
All students enrolled or formerly enrolled for academic credit shall have access to their education records as and to the extent provided in this policy.
The personal files of members of the faculty and staff which concern students, consisting of notes kept in the sole possession of the maker, used only as a personal memory aid and inaccessible to other persons other than temporary substitutes for the maker, are not regarded as education records.
A request for access to education records maintained by the University must be made to the Registrar in Student Administrative Services.
When a student (or former student) requests access to his or her University record:
- The student must provide proper identification so as to guarantee privacy of records.
- A staff person may supervise the review of the record with the student.
- Inspection and review shall be permitted no later than 45 days from the date of the student's request.
- A student will be free to make notes concerning the contents, but no material may be removed from the record at that time.
- The department responsible
for maintenance of the record shall have discretion
as to whether to allow the student to receive a photocopy
or other reproduction of the record. If the student
is provided with such a reproduction, a reasonable
administrative fee will be charged.
Requests for access to a student's education records other than (a) access by parents of dependent students as defined above, (b) access by a party with written consent of the student, (c) disclosure of directory information as described in Section 4 of this policy, (d) access by a university official as described above, and (e) disclosure pursuant to a subpoena or court order under circumstances where the issuing court or agency has ordered that the existence or contents of the subpoena not be disclosed, must be noted in the student file. The notation must state the identity of the person requesting or receiving information, and the legitimate interest of the person in requesting or receiving the information. The student concerned shall be entitled to review this information.
- Release of Information
Pursuant to the federal Family Educational Rights and Privacy Act ("FERPA"), a student has the right to consent to the disclosure of personally identifiable information contained in his or her education records, except to the extent that FERPA authorizes disclosure without consent. Accordingly, personally identifiable education record information with respect to a student or former student will be released only with his or her prior written consent, or as otherwise required or permitted by FERPA . This policy describes some of the circumstances under which FERPA permits disclosure of education record information; however, the University reserves the right to disclose such information as and to the extent required or permitted by law.
When disclosure of any personally identifiable education record information from University records about a student is demanded pursuant to court order or lawfully issued subpoena, the staff member receiving such order or subpoena shall make a reasonable effort to notify the student concerned prior to replying to the court order or subpoena unless such notification is explicitly prohibited by the court order or subpoena.
Persons who release education record information on behalf of the University must inform the recipient that the disclosure is subject to the condition that the recipient not disclose the information to any other party without the prior consent of the student. The requirements of this paragraph do not apply to disclosures (a) to the student, (b) to the parents of a dependent student, (c) to a university official, (d) to a party seeking directory information, (e) to a party receiving the information pursuant to a judicial order or lawfully issued subpoena, (f) of certain information regarding student disciplinary proceedings as expressly permitted by FERPA, or (g) to parties otherwise authorized to receive the information pursuant to FERPA without the student's consent, provided that the parameters of permissible redisclosure have been established and documented prior to the initial disclosure.
Education record information from University records about students may be released for approved research purposes only if the identity of students involved will be fully protected. A record of all such releases must be kept in the student file.
Information from University records may be released to appropriate persons in connection with an emergency if knowledge of such information is necessary to protect the health or safety of a student or other persons.
- Directory Information
The items below are considered directory information:- Name
- Confirmation of current enrollment
- Major(s)
- dates of enrollment
- degree(s) received
- honor(s) received
- local address and telephone number
- home address and telephone number
- e-mail address
- participation in officially recognized activities and sports
- weight, height, hometown, high school, date of
birth of members of athletic teams
- Letters of Appraisal
Candid appraisals and evaluations of performance and potential are part of the educational process. Clearly, the availability of such information to prospective employers, to other educational institutions, or to legitimately concerned outside individuals and agencies is in the interest of the particular student.
Documents of appraisal relating to students collected by any department or office of the University on or after January 1, 1975, will be maintained confidentially only if a waiver of the right of access has been executed by the student. In the absence of such a waiver, all such documents will be available for student inspection or review. If a student files a written waiver with the department or office concerned, letters of appraisal respecting admission to any educational agency or institution, an application for employment, or the receipt of an honor or honorary recognition, received pursuant to that waiver will be maintained confidentially. Forms will be available for this purpose.
All references, recommendations, evaluations, and other written notations or comments, originated prior to January 1, 1975, where the author by reason of custom, common practice or specific assurance had good reason to believe that such documents and materials would be confidential, will be maintained as confidential, unless the author consents in writing to waive such confidentiality.
- Challenges to the Record
Every student shall have the opportunity to challenge any item in his or her education record that he or she considers to be inaccurate, misleading, or in violation of the privacy or other rights of the student. A student shall initiate a challenge by submitting a request in writing for the deletion or correction of the particular item. The request shall be made of the Registrar in Student Administrative Services.
If the department or office and the student involved are unable to resolve the matter to the satisfaction of both parties, the President or designee shall act as a hearing officer. The student shall be given the opportunity for a hearing, at which the student may present oral or written justification for the request for deletion or correction. The hearing officer may obtain such information as is deemed appropriate for use in the hearing and shall give the student a written decision on the matter within 30 days from the conclusion of the hearing. If the decision of the hearing officer is to deny the deletion or correction of an item in the student's file, a copy of the written decision shall be placed in the student's file, and the student shall be entitled to place in the file a written statement commenting on the contested information, stating why he or she disagrees with the decision, or both. The student's written statement shall be disclosed whenever the University discloses the underlying information to which it pertains.
Grades may be challenged under this procedure only on the basis of the accuracy of their transcription. This must be done within the first 30 days of the beginning of the next academic semester after the grades were issued.
- Exceptions
In addition to the exceptions described above, certain data/information maintained in various offices of the University is not subject to the provisions of this policy with regard to inspection, review, challenge, correction or deletion:- Statements or forms submitted by parent/guardian in support of financial aid are considered to be confidential between those persons and the University and not regarded as part of the student's official record.
- University employment records of students relating exclusively to their status as employees and not used for any other purpose, where the employment is not related to the employee's status as a student, are not subject to this policy.
- Health and/or counseling records made or maintained by a professional or paraprofessional acting in his or her professional or paraprofessional capacity in the course of treating the student, and disclosed only to individuals treating the student, are not subject to this policy.
- Records of the University's Department of Campus Safety & Security that are created and maintained by the Department for law enforcement purposes are not subject to this policy.
- Other data or information not constituting "education records" as defined by FERPA.
- Other
The full text of FERPA is available in SAS or the Office of the Vice President for University Outreach and Student Affairs.
Students who believe that the University is not complying with the requirements of FERPA or the regulations issued by the Department of Education implementing that Act, may file complaints in writing with:
Family Policy Compliance Office
Revisions and clarifications to this policy will be published as experience with the law and the institution's policy warrants.
U.S. Department of Education
400 Maryland Ave. SW
Washington, DC 20202-5920
IX-J
FRATERNITY-SORORITY POLICY
At Clarkson University, Greek letter organizations have
been an influential factor since the first fraternity was
established in 1903, and have enlisted and focused to a degree
the loyalties of undergraduates and alumni(ae). The constitutions
of these organizations state clearly that they are formed
to promote the literary, educational advancement, leadership,
service and social skills development of their members, and
to the extent that these objectives have been fulfilled,
the groups have been a distinct asset to the University.
Over the years, there has been a gradual growth of other types of non-academic associations with literary, artistic, or service purposes as well as academically-oriented extracurricular groups that have tended to lessen the impact of Greek letter organizations on undergraduate life. It is incumbent upon the University to take appropriate cognizance of Greek letter organizations as they exist at present and as their role may evolve in the future. Clarkson's Recognition Policy is the governing policy for fraternities and sororities.
The future of the Fraternity and Sorority system on this campus will be determined by their demonstrated ability to contribute positively to the "Vision of a Clarkson Education." This includes high academic standards, good social behavior, and constructive extracurricular activities. These organizations will maintain a sound financial structure, satisfactory housing conditions, sanitary kitchen and health arrangements, be responsible citizens of the University community and neighborhood, foster continued interest in the University by their alumni(ae), and abide by the Recognition Policy established by the University.
In addition:
- Clarkson refuses to recognize any organization that practices discrimination based on race, creed, color, or national origin in the selection of members.
- Clarkson is opposed to any voting procedure that allows a small minority to have veto power over the membership selection process.
-
Clarkson refuses to recognize any organization
that permits hazing or any other practice detrimental
to the physical safety, mental health, or human dignity
of the individual. Any individual or organization authorizing
any action or situation that recklessly or intentionally
endangers mental or physical health or involves the
forced consumption of liquor or drugs for the purpose
of initiation into or affiliation with any organization
shall be subject to disciplinary action, including
rescission of permission to operate on campus property,
in addition to any other legal penalty. Clarkson requires
that a copy of the rules and regulations prohibiting
such practices:
- be made available to all students at Clarkson University,
- be included in the charter and/or by-laws of every organization operating at Clarkson University, and shall review this charter and such bylaws with individuals affiliated with such organizations annually.
These policies, as well as regulations of the Office of the Vice President for University Outreach and Student Affairs, with which the fraternities and sororities must conform in order that their presence may continue to be welcome upon the campus, must, like all laws, be reasonably interpreted and fairly enforced. Consistent with the University's objective to provide students with the opportunity for self-governance, the Interfraternity Council or the Panhellenic Council or their successors may either by judicial or cooperative efforts be responsible for promoting compliance. To the extent that the fraternities and sororities and their individual members seek to exceed the minimum standards established, the greater is the likelihood that students will wish to associate themselves with their activities, and the lesser is the necessity for enforcement.
The University has attempted to encourage fraternities and sororities to play an increasingly constructive role in the development of the intellectual as well as the social life of the campus. The University must constantly strive to see that its nonclassroom environment is conducive to the overall intellectual growth and maturation of its students; thus, it tries to be as helpful as possible in guiding and assisting student organizations, including fraternities and sororities, in their efforts to contribute to an appropriate environment. As a practical matter, the effectiveness of fraternities and sororities in such endeavors is the greatest assurance that fraternities and sororities may give themselves concerning their continued role at Clarkson.
Finally, the University declares that the Clarkson Regulations and Recognition Policy take primacy over local or national fraternity and sorority rules, as they do over the rules of all other Clarkson organizations. It expresses the hope that national and local fraternities and sororities on the Clarkson campus will cooperate in effectuating this fraternity-sorority policy so that they will fulfill the constructive and useful purposes which their founding principles, rituals, creeds, and ideals espouse.
IX-K
STUDENT USE OF MOTOR VEHICLES
Clarkson University
requires all undergraduate and graduate students to register
with the University the motor vehicles that they intend
to operate on campus and in and around Potsdam during
the school year. The use of a motor vehicle on campus
is considered a privilege and should, therefore, be considered
in a serious and responsible manner. The following regulations
apply to ALL students utilizing motor vehicles on campus.
- Registration:
All motor vehicles owned or operated by students at Clarkson University must be registered each year with the Campus Safety & Security Office. Vehicles operated or parked on University property without a valid Clarkson University registration sticker may be towed or otherwise rendered inaccessible at the owner's expense.- A numbered sticker will be provided which is to be placed in a car window or rearview mirror, as indicated on the sticker.
- The persons to whom registration stickers are issued will be held responsible for violations regardless of the actual driver of the vehicle. When vehicles are disposed of, it is therefore important to remove stickers.
- Handicapped parking stickers are issued at the Village Police Department. A proof of disability will be required to receive a handicapped sticker. This parking privilege is only for the use of the person to whom it is issued. All parking spaces for the handicapped are clearly marked on the University campus. All other vehicles parked in these handicapped spaces will be towed at the owner's expense.
- Liability
Clarkson University cannot assume responsibility for any motor vehicle or its contents, parked on the campus or its environs. The registration holder assumes all risk of accident and expressly agrees that Clarkson University shall not be liable under any circumstances for injury to persons or loss or damage to property. Those who want protection should acquire their own physical damage insurance. - Parking
Parking in all lots is on a first-come, first-served basis. All responsibility for locating a legal parking space rests with the vehicle operator. Vehicle registrants are responsible for all fines. Lack of space in any lot does not justify parking illegally.
Each academic year the Office of Campus Safety & Security provides a listing of all lot designations and where campus community members and guests can park. All members of the campus community are asked to familiarize themselves with these regulations. Additional copies can be obtained from the Office of Campus Safety & Security.
- Speeding
The speed limit on campus is 15 m.p.h. except for the access road behind CAMP, which is 30 m.p.h. In all areas, the utmost care should be observed with the many pedestrians and small children on campus.
- Abandoned Vehicles
Vehicles found abandoned or unregistered on University property will be towed at the owner's expense.
- Repair to Vehicles
The use of University property for major overhauls or maintenance of vehicles is prohibited. All such repairs should be made at the student auto shop. Membership in the Clarkson Sports Car Club is required before using the facility.
- Motorcycles
All traffic and parking regulations mentioned here also pertain to owners of motorcycles, motorbikes, or other similar transportation. Motorcycles must be parked in the designated motorcycle parking areas adjacent to the dormitories. Parking motorcycles in spaces designated for automobiles will result in their being ticketed.
- No parking or driving on lawns, sidewalks or other pedestrian
paths is permitted.
- Recreational vehicles (snowmobiles,
ATVs, unregistered dirtbikes, etc.) are not allowed on
Clarkson University's property at any time. Use of mechanized
vehicles on University ski trails is prohibited.
- Any violation of Clarkson's
posted or written regulations regarding the student's use
of motor vehicles will result in (fine amounts subject
to change) fines levied against the student's account:
Parking in restricted area $20.00 Parking/driving on lawns or sidewalks 25.00 Vehicle not registered 50.00 Parking in handicapped 50.00 Parking in fire lane 50.00 Parking in service area/drive 25.00 Other 20.00 Reckless Driving 75.00 DMV Fee 15.00 Tow Charge 80.00
As determined by the Dean of Students, the offender may be subject to University disciplinary action, with possible revocation of on-campus driving privileges.
Ticket fines may be paid at the S.A.S. office. Parking ticket appeals must be made with Campus Safety & Security within five working days of receiving notice of a violation. Unpaid fines will be charged to the student's account.
- Students are expected to abide by all state laws, ordinances of the Village of Potsdam, and regulations of the University pursuant to the operation of vehicles. Misuse of the privilege to operate a motor vehicle on campus may result in revocation of this authorization and could result in other disciplinary action as warranted.
IX-L
SEXUAL HARASSMENT POLICY
Clarkson University is
committed to the prevention of harassment of its students,
faculty, staff and visitors to the campus.
Sexual harassment is a form of sex discrimination. Sexual harassment is defined as unwelcome sexual advances, requests for sexual favors, displays of sexual material, and other verbal or physical conduct of a sexual nature when:
- submission to such conduct is made a requirement, either explicitly or implicitly, for an individual,
- submission to, or rejection of, such conduct by an individual is used as the basis for decisions affecting such individuals, or
- such conduct has the purpose or effect of interfering unreasonably with an individual's performance or creating an intimidating, hostile or offensive environment.
Prohibited conduct includes, but is not limited to, repeated offensive sexual flirtations, advances or propositions; verbal abuse of a sexual nature; graphic or degrading verbal comments about an individual, his or her appearance or gender; display of sexually suggestive objects or pictures; or any offensive or abusive physical contact.
Sexual harassment is a form of misconduct which undermines the integrity of both employee and student relationships. Sexual harassment does not refer to occasional compliments. It refers to behavior which is not welcomed, which is personally offensive, which debilitates morale, and which therefore interferes with the studies and work effectiveness of its victims or peers.
Sexual harassment, whether committed by administrators, faculty, staff, students, or visitors, is prohibited and may result in disciplinary action, including dismissal or removal from campus.
Vice presidents, deans, directors, and department heads should take appropriate steps to disseminate this policy statement and to inform students and employees of procedures for lodging complaints.
Any University employee who would like to initiate a formal complaint under this Policy should notify either his or her immediate supervisor, the Affirmative Action Officer, or the Director of Human Resources. In the event of such a complaint, the procedures set forth in Section 3.1.14 of the University Operations Manual will be followed.
Any University student who would like to file a formal complaint under this Policy should notify either the Vice President for University Outreach and Student Affairs, the Dean of Students, or the Associate Vice President for Institutional Diversity Initiatives and Pipeline Programs. In the event of such a complaint, the procedures set forth in Section VIII Grievance Procedures of the Clarkson Regulations will be followed. Students who are employed on a part-time basis by the University will be governed by the procedures set forth in this paragraph.
In all cases, further information may be obtained from the University's Affirmative Action Officer, the Director of Human Resources, or the Vice President for University Outreach and Student Affairs.
Clarkson University will protect the confidentiality of any harassment complaint to the extent possible, under the circumstances. No person will be subject to discipline or any other adverse treatment because he or she has made a complaint of discrimination or harassment in good faith.
IX-M
ATHLETIC PHILOSOPHY
Intercollegiate athletics,
physical education, and recreational sports are a vital
and traditional part of student life at Clarkson University.
The intercollegiate athletic program is planned, developed, and administered for the educational and recreational benefit of students. In addition to providing challenging opportunities for athletic competition, the program offers entertainment for students, faculty, alumni, and friends of the University, building spirit among all members of the Clarkson community. The physical education program offers students the opportunity to develop or enhance athletic skills that promote mental and physical health and provide release from classroom discipline. Recreational and intramural sports programs provide opportunities for all members of the Clarkson community to maintain fitness and health, to enjoy the comradeship of team activities and simply to have fun.
To serve the highest interests of the University and its students, staff, and faculty, the entire athletics program must function as an integral part of the educational mission of the institution. This requires that academic interests supersede athletic interests at all levels from the participation of the individual student to the general policies of the University. Explicitly:
- All participants in intercollegiate athletics, physical education programs, and recreational sports are expected to observe rules of fair play and reasonable standards of safe participation and to use University facilities in accordance with regulations.
- All participants in intercollegiate athletics must abide by NCAA rules and regulations for participation in amateur athletics. No participant in intercollegiate athletics is permitted to accept rewards, gifts or any consideration of value as a condition for or result of his or her participation. All competition must be honest and fair, prioritizing sportsmanship and ethical conduct.
- Student athletes must recognize the primacy of academics over athletics. Only students making satisfactory progress toward a degree may compete. Athletes must obey all general student regulations and should exemplify the highest standards of academic honesty. Because of their high visibility before the public, members of athletic teams must take care to avoid all violations of the law, especially the abuse of alcohol and controlled substances.
- The physical well-being of the student athlete takes precedence over the outcome of competitive matches. Coaches must be conservative in their decisions on this point and athletes themselves should exercise good judgment. The use of drugs, including steroids, to enhance athletic performance is strictly forbidden.
- Clarkson is committed to providing fair and equitable athletic opportunities for men and women.
- Hazing among team members is illegal and strictly forbidden.
- An important goal of Clarkson is the development of individual capabilities through education. To that end, the undergraduate curriculum is designed to provide a diverse and increasingly demanding academic program. The physical education, recreation, and intercollegiate athletic programs (PERA) shall be both an extension of the academic program and its counterpart. They will provide diverse activities on all skill levels, from physical education classes to intramural sports and intercollegiate competitions.
- Consistent with Clarkson's concept of preparation for lifelong learning, emphasis in physical education and recreational activities shall be placed on provision of opportunities for exposure to "carry-over" activities such as: tennis, golf, skiing, camping, swimming, etc. The recreational program will take advantage of the recreational potential of the surrounding area.
- A strong comprehensive program for intramural and recreational sports is essential if the PERA program is to be successful. These sports and activities are to provide students and other members of the University community with the opportunity to participate in competitive and recreational activities in keeping with their desires, at a level commensurate with their skills.
- The intercollegiate athletic program for men and women
shall be planned, developed, and
administered for the educational and recreational benefit of the students. In addition to providing entertainment and other values for nonparticipating students, faculty, alumni, and friends of the University, the program will provide carefully coordinated and challenging opportunities for athletic competition to students as one aspect of their four-year educational program. The success of the intercollegiate program will be measured largely in terms of how well individual skills are gained and developed into team play. - Since the coaching role is primarily a teaching one, importance will be attached to the evaluation of coaching by team members.
- The excellence and success of the PERA program will be measured in terms of the diversity, extent, and quality of its constituent programs and the instruction offered to large numbers of students with differing abilities and interests. The success of the program also will be measured for the participants in terms of growth in self-understanding and the pleasures of increased knowledge and skills.
- Scholar athletes who receive financial assistance must abide by the Code of Conduct detailed in Regulation IX-W-E.
- Students athletes provide advice and counsel to the Athletic Administration through the Student Athlete Advisory Committee (SAAC). This committee meets regularly during the school year.
- Clarkson University periodically evaluates student interest in intercollegiate sport offerings. The process of adding or deleting a sport program considers the following variables: student interest, resource availability, scheduling, coaching and athlete availability. Administratively the Athletic Director in concert with the Vice President for University Outreach and Student Affairs will recommend to the President and his Advisory Council the addition or deletion of any intercollegiate sport program.
- It is the intent of Clarkson's Athletic Policies to comply with all rules and regulations as promulgated by Clarkson University, the NCAA or other leagues or associations that Clarkson Athletics participates in. The Athletic Administration requires each coach to be fully and completely aware of these rules and regulations and to observe both the letter and spirit of the rules.
IX-O
USE OF UNIVERSITY PROPERTY
University property is
intended solely for use that promotes and enhances education
and scholarship, and for activities supporting these missions,
such as housing, feeding, and recreation of students, staff,
faculty members, conference participants, and guests.
- University property includes,
but shall not be limited to, the following:
- The name CLARKSON UNIVERSITY, all derivatives thereof and all letterheads, stationery, logos, trademarks, and trade names incident to the business and activities of Clarkson University.
- All campus buildings and facilities, fixtures, utilities, and real estate.
- All University equipment, vehicles, furnishings, artworks, supplies, and inventory.
- All University computing resources, library holdings,
telephone and communication systems, keys, and campus
mail.
- Unauthorized and/or improper use of
University propertyby any persons shall constitute
cause for
dismissal of and financial restitution by such person. Improper use of University
property shall include, but not be limited to, the following:
- Use for any illegal or immoral purpose.
- Use that is personal in nature and not incident to or connected with the institutional mission for which the user has not received authorization from the University.
- Use for which the specific property is not intended or designed or which could result in damage to University property.
- Any use that creates a hazardous or dangerous condition posing a threat to persons or property.
- Use that infringes on the rights or freedoms of members of the academic community or which disrupts or obstructs the institutional mission.
- Use that promotes the interests of business, political, or religious
organizations to the exclusion of the interests of others, similar
organizations, or organizations with other points of view.g. Any
unauthorized loan or rental of University property.
- Loan of University Equipment
University equipment may not be loaned to individuals. Occasionally, at the discretion of the vice presidents or deans, or an authorized designee, it may be desirable to loan equipment to institutions or industrial companies in the interest of good public relations. In all such cases where such equipment is removed from the University premises, the vice president or dean or an authorized designee must secure a signed receipt for the equipment embodying a guarantee of its return by a specific date in good condition. It is the responsibility of the vice president or dean to see that the terms of the receipt are carried out.
IX-P USE OF UNIVERSITY FACILITIES
- Scheduling of Facilities
Facilities for regularly scheduled classes during the academic year and summer sessions are scheduled through SAS and given priority.
Campus facilities, i.e., classrooms, auditoria, etc., used for meetings or events are reserved through the Room Reservations Office. Certain types of reservations may require prior approval before confirmation is given, depending upon the location and time of year requested.
All arrangements by scheduling officers shall be forwarded to the Physical Plant Office and Office of Campus Safety & Security.
It is expected that all events held in University facilities will be conducted in a manner appropriate to an
academic community. All events must meet the other conditions found in Section IX-O before a reservation will be finalized. - Student Organizations
Student organizations recognized by the Student Senate may schedule campus facilities for normal academic or extracurricular activities. In instances where these student groups wish to sponsor activities with off-campus groups having related interests, they are expected to take on full sponsorship of the activities in order to avoid situations where their endorsement simply is used to enable outside groups to secure campus facilities or where they find themselves shouldering the responsibility for events which they have not run.
Student organizations are usually not charged for the use of facilities except for unusual activities entailing